Screening Toolkit2017-05-18T16:35:42+00:00

Screening Toolkit

Thank you for signing up to host a screening of The Student Body!

Below you will find tools to help make your screening a success.

The Student Body Screening – Sedona Performing Arts Center


This is your chance to share the film with your local community, create a dialogue and help raise awareness. Your support will help spread the word about the film and its just message reach new audiences.

REMEMBER:  The screening is only guaranteed to happen after it ‘Tips’, meaning enough tickets are reserved. Your Gathr screening page will display the number of tickets your particular screening needs to tip.


The #1 Tip for Your Screening to be Successful:  The more people, the better!

#2 Collaboration is Key! You can fill the big theater with your friends or find partners, allies, and sponsors to help you by inviting their communities as well. Engage partners early and often to help get as many people at the screening as possible. Anyone can purchase a ticket, so think big in terms of who you reach out to! This is a fantastic cause and crowdsourcing is all about generating buzz and attention.

#3 Start Engaging your Audience EARLY! If you can get 10 people to reserve tickets in the first ten weeks you have a 95% likelihood of tipping.

#4 Turn Your Screening into an Event! We encourage you to capture this opportunity to engage your community in an important dialogue that addresses this pressing issue. If you decide to make your screening an event, you can consider doing a welcome and introduction. You can also consider having a discussion or Q&A after the film with community members or experts.


REMEMBER: You should have been invited to join THE STUDENT BODY Movie Captain Facebook Group. Make sure to check your email and accept!

The Facebook group is a place for all Movie Captains to communicate and share advice for tipping screenings. It’s where you will be able to share and repost any pictures of your screening, stories, and ideas about how you made your screening a fantastic event!


Again, early audience engagement is essential for tipping your screening. Here are a few tried and true methods for building people in your city to reserve tickets to your screening. Have an idea not listed here? Go for it! You can be as creative as you’d like to spread the word about your screening of THE STUDENT BODY

– Make an announcement to your community!

– Send an email blast to your family and friends. Be sure to fill in the [blank areas] with information specific to your local screening. If you’re a non-profit or community organization, you can send one of these emails to your mailing list. You can also include a write-up in your newsletter. Use the “Sample Gathr Email to Organizations” template for individual promoters and organizations to use for all these outreach options.

– Use the email to Friends and Family to let everyone know about your screening!

– Use the Sample Social Media text to post on your Facebook and Twitter to remind your community of the screening.

– Create a Facebook event for your screening and invite all of your friends! Below is the Facebook support guide for creating an event:


You can use the following posts to promote your screening (don’t forget to fill in the placeholders with your screening’s details). Use the unique Gathr screening page URL that you will be provided within your posts.







Congrats MC! Your screening has been given the “green light” to officially happen, but don’t stop there:

• Make it a sell out! Keep spreading the good word about your event so each seat is filled.

• Gathr will notify the theater as soon as your screening tips, so you don’t have to!


Don’t stop promoting until just hours before your screening. Most people decide to attend a movie at the last minute, so don’t get discouraged if your tickets sold or reservation numbers don’t spike until just days before the event.

• Once your screening tips, the theater is set to go, but if you would like you can assign volunteers to greet attendees and coordinate sign-in sheets. Think of them as personal ambassadors for your screening.

• Remember to take photos and post to Twitter & Facebook!


What is Gathr?

Gathr allows you to bring The Student Body to a venue near you. It’s called Theatrical On Demand®. The goal is to unite as many people with The Student Body as possible in a theater setting that allows viewers to tune out distractions and immerse themselves in this story.

How do Gathr screenings happen?

Requested Gathr screenings can only happen if a minimum number of people reserve tickets before a screening request expires. Every screening page shows you the number of current reservations, the number of additional reservations needed to tip the screening, as well as how much time remains before that screening request expires. When enough people reserve tickets to a screening before time expires, the screening takes place. If the minimum number of reservations is not met, the screening does not take place and nobody is charged.

How do I reserve or purchase a ticket to a movie?

Enter your location/zip code on the map widget at the “organize a screening” page [link to our hosting page]. If there’s a screening, it shows up as a dot on the map. Click the dot!

What’s the difference?

If the minimum number of tickets have not yet been reserved, the dot is dark green and you will be prompted to reserve a ticket by pre-authorizing your credit card

When will my credit card be charged?

Your credit card will only be charged once the screening has met the minimum number of reservations. If the screening has reached its minimum number of attendees, the dot appears bright green and your ticket purchase will be processed immediately. If the minimum number of attendees is not met in the time frame given, the screening does not take place and nobody is charged. The movie I want to see does not have a screening in my area.

How do I request to organize a screening?

The first step is to submit a screening request.
Visit and find the movie you are interested in. Hover your mouse over the movie’s image and click “GATHR® A NEW SCREENING.” You’ll be prompted to fill our simple screening request form. Once you’ve finished, we will get in contact with you with additional information as we work to schedule your screening.

Can I organize this screening as a fundraiser?

Gathr has been instrumental in grassroots theatrical releases for movies across America. Plenty of those screenings are hosted by nonprofit groups, so if you’re thinking of doing the same, your movie screening should be right at home. You can use this screening as an opportunity to raise awareness, solicit donations, and galvanize your community into action.

While you are welcome to fundraise in conjunction with the screening, Gathr can only be involved with the ticketing aspect of the film, and will not take on any fundraising duties. Additionally, due to our commitments to the filmmaker and to the venue, we are unable to alter ticket prices.

What can I do to make my screening happen?

Start with your friends and family, and anyone you think would be interested in seeing the film. Share across Facebook and Twitter, and use our screening toolkit to easily get the word out. Be creative – the more ways you spread the word about your movie event, the more likely it will happen!

What are the responsibilities of a Movie Captain?

As a Captain, we’re counting on you to tell your community about the scheduled screening, and direct them to your screening page to reserve tickets. Remember: a screening can only happen if enough tickets are reserved in advance, so we need you to help spread the word about why your requested film should be screened in your city!


EMAIL: [email protected] or call us at 855- 428- 4787